SORT your data dynamically in Excel

SORT your data dynamically in Excel
Last Updated on 16/05/2023
Reading time: 2 minutes

The SORT functions in Excel has been created to sort your data dynamically.

Let's see how to use it with many examples and animations.

The SORT function

The SORT function is available only with Microsoft 365 and Excel Online and it's very easy to use it.

  1. Write the name SORT in a cell
  2. Select the column to sort
Sort data with formula

SORT and Remove duplicates

On the previous example, even if the result is correct, we return many times the same value.

In this situation, it's better to use 2 functions

  • UNIQUE to remove duplicates first,
  • and then SORT the result.

In our example, the formula will be

=SORT(UNIQUE(Table1[Fruit]))

SORT and Remove duplicates

Sort on multi-columns

For the moment, we have used the SORT function on a single column. But, you can selected a table with many columns as first argument.

Sort with many columns

With this writing, the key sort is by default the first column of the selection.

Specify the sorting column

Now, if you want to sort on a specific column, you must fill the second argument of the function SORT.

  1. Select your range of cells to sort
  2. Write the column index of the sorting key.

=SORT(Table1[[Shop]:[Date]];3)

SORT function Specify the sorting key

Ascending or descending order

By default, the SORT function returns the result in ascending order. But if you want the result in descending order, you just have to indicate the value -1 in third argument.

=SORT(Table1[[Shop]:[Date]];3;-1)

SORT function descending order

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Your email address will not be published. Required fields are marked *

SORT your data dynamically in Excel

Reading time: 2 minutes
Last Updated on 16/05/2023

The SORT functions in Excel has been created to sort your data dynamically.

Let's see how to use it with many examples and animations.

The SORT function

The SORT function is available only with Microsoft 365 and Excel Online and it's very easy to use it.

  1. Write the name SORT in a cell
  2. Select the column to sort
Sort data with formula

SORT and Remove duplicates

On the previous example, even if the result is correct, we return many times the same value.

In this situation, it's better to use 2 functions

  • UNIQUE to remove duplicates first,
  • and then SORT the result.

In our example, the formula will be

=SORT(UNIQUE(Table1[Fruit]))

SORT and Remove duplicates

Sort on multi-columns

For the moment, we have used the SORT function on a single column. But, you can selected a table with many columns as first argument.

Sort with many columns

With this writing, the key sort is by default the first column of the selection.

Specify the sorting column

Now, if you want to sort on a specific column, you must fill the second argument of the function SORT.

  1. Select your range of cells to sort
  2. Write the column index of the sorting key.

=SORT(Table1[[Shop]:[Date]];3)

SORT function Specify the sorting key

Ascending or descending order

By default, the SORT function returns the result in ascending order. But if you want the result in descending order, you just have to indicate the value -1 in third argument.

=SORT(Table1[[Shop]:[Date]];3;-1)

SORT function descending order

Leave a Reply

Your email address will not be published. Required fields are marked *