Save a lot of time in Excel with the Copy-Paste

Last Updated on 20/02/2024
Reading time: 3 minutes

Copy-Paste is the most common action you do in Excel to save a lot of time.

  1. Copy Values or Formulas

    When you do a copy-paste in Excel, you can copy the content of a cell, the formula, or the formatting

  2. Many techniques to do a copy-paste

    We will see 3 techniques to copy a cell in Excel

Save a lot of time in Excel with the copy-paste

Copy-pasting in Excel is a fundamental and powerful feature that not only enhances efficiency but also ensures accuracy and consistency in data management and analysis tasks.

For instance, in this example, you want to duplicate the word Item for the other rows. To avoid filling each cell one by one, we will use the copy-paste technique

Copy the word Item

Technique #1: Copy-Paste with the ribbon

  1. Select the cell you want to copy
  2. Click on the following icon "Copy" in the Home tab.
Copy in the ribbon
  1. Just after you see an animation with dotted lines moving (the dancing ants 😉) This indication means that the cell has been copied in the contain of the cell is in the memory of the computer.
The dancing ants indicate that the cell is ready to be pasted
  1. Then, select the cells where you want to paste the contain of the first cell
  2. Click on the Paste icon.
Paste in the ribbon

All the content of the first cell (color, font, borders, formula) is copied to the other cells.

Copy Paste with the ribbon

Technique #2: The Shortcuts Ctrl+C Ctrl+V

You can do a copy-paste faster with the following shortcuts

  • Ctrl + C => Copy the cell
  • Ctrl + V => Paste the content
Copy Paste with the shortcuts

Technique #3: The fill-handle

The fill handle in Excel is a small square at the bottom-right corner of a selected cell or range. You just have to click on it and extend (drag & drop) to copy the content of the first cell.

Copy Paste with the fill handle

Copy a cell with a formula

Whatever the technique you will use, when you copy a formula, Excel automatically changes the references of the formula. Let's copy the cell D2 for the other rows.

Copy a cell with a formula

Automatically, Excel has changed the references of the rows in the formulas 😉

After the copy all the reference of the rows have changed

You can "block" the cell references by putting the $ sign on both sides of the reference to ensure that references do not change.

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Your email address will not be published. Required fields are marked *

Save a lot of time in Excel with the Copy-Paste

Reading time: 3 minutes
Last Updated on 20/02/2024

Copy-Paste is the most common action you do in Excel to save a lot of time.

  1. Copy Values or Formulas

    When you do a copy-paste in Excel, you can copy the content of a cell, the formula, or the formatting

  2. Many techniques to do a copy-paste

    We will see 3 techniques to copy a cell in Excel

Save a lot of time in Excel with the copy-paste

Copy-pasting in Excel is a fundamental and powerful feature that not only enhances efficiency but also ensures accuracy and consistency in data management and analysis tasks.

For instance, in this example, you want to duplicate the word Item for the other rows. To avoid filling each cell one by one, we will use the copy-paste technique

Copy the word Item

Technique #1: Copy-Paste with the ribbon

  1. Select the cell you want to copy
  2. Click on the following icon "Copy" in the Home tab.
Copy in the ribbon
  1. Just after you see an animation with dotted lines moving (the dancing ants 😉) This indication means that the cell has been copied in the contain of the cell is in the memory of the computer.
The dancing ants indicate that the cell is ready to be pasted
  1. Then, select the cells where you want to paste the contain of the first cell
  2. Click on the Paste icon.
Paste in the ribbon

All the content of the first cell (color, font, borders, formula) is copied to the other cells.

Copy Paste with the ribbon

Technique #2: The Shortcuts Ctrl+C Ctrl+V

You can do a copy-paste faster with the following shortcuts

  • Ctrl + C => Copy the cell
  • Ctrl + V => Paste the content
Copy Paste with the shortcuts

Technique #3: The fill-handle

The fill handle in Excel is a small square at the bottom-right corner of a selected cell or range. You just have to click on it and extend (drag & drop) to copy the content of the first cell.

Copy Paste with the fill handle

Copy a cell with a formula

Whatever the technique you will use, when you copy a formula, Excel automatically changes the references of the formula. Let's copy the cell D2 for the other rows.

Copy a cell with a formula

Automatically, Excel has changed the references of the rows in the formulas 😉

After the copy all the reference of the rows have changed

You can "block" the cell references by putting the $ sign on both sides of the reference to ensure that references do not change.

Leave a Reply

Your email address will not be published. Required fields are marked *